${current_date}

${landlord_or_agent_name} ${landlord_or_agent_address}

${tenant_name}

${tenant_address}

Dear ${tenant_name}

Re: Inspection of Property

As part of our normal procedures, we routinely inspect properties to ensure that they are in good condition. These inspections are for the benefit of you as a tenant as well as us.

If any issues are identified during the inspection, a plan will be put in place as to the action needed together with a timeframe as to by when such action will have been completed and by whom.

This is also your opportunity to bring to our attention any concerns that you may have in relation to the property to allow us to deal with such concerns on your behalf.

The inspection will take place at ${inspection_time} on the ${inspection_date}.

If this inspection appointment is not suitable for you, please contact us immediately upon receipt of this letter to arrange an alternative appointment.

We look forward to seeing you at the time of the appointment.

Yours sincerely

${your_name}